EngSoc – New Communications Structure

In a world where emails are now the primary means of communication, our inboxes are getting fuller and fuller with unnecessary information.  To unclutter your inbox, we are experimenting with a new email structure for the mailing list.  We plan on sending a maximum of four emails per week with each email having a specific scope.

Email 1: Events
This email will be sent every Sunday during the fall term.  This email will contain all information about events associated and pertaining to the Engineering Society.  Examples of events would be Semi-Formal, Pancake Breakfast, and Resume Critiques to name a few.  This email will contain all necessary information about these events including a calendar for the upcoming week.  All information to be contained in this email must be submitted to the mailing list by Friday before the Sunday it is sent out.

Email 2: Opportunities
This email will be sent out every Wednesday during the fall term.  This email will contain all information associated with volunteer recruitment, conferences, and scholarships.  Examples would be volunteers to help with Course Critiques, applications to the First-Year Integration Conference and applications for the SFF Memorial Leadership Award.  All information to be contained in this email must be submitted to the mailing list the Tuesday before.

Email 3: Recruitment
This email will be sent out as needed depending on the number of recruitment emails submitted.  This email will contain all information associated with recruitment events and presentations for external companies.

Email 4: Exec Updates
This email will be sent out if an exec update is required.  This email will contain information about motions at EngSoc Meetings, any new initiatives which the exec would like to get feedback on, and EngSoc elections to name a few.

Since these emails will be going out once per week, there will be times were an email needs to be sent out at the last minute and may not coincide with the dates specified above.  This could include ‘last chance to buy tickets’ or ‘come to POETS now for free food.’  These messages will instead be sent through the EngSoc Facebook and Twitter accounts which are geared more towards last minute updates.  Should you have any questions about this new structure, please email the VP-Internal (vpinternal.b@engsoc.uwaterloo.ca) or Communications Commissioner (communications.b@engsoc.uwaterloo.ca).